Championship Intern (1 position)
Chicago Golf Club | Wheaton, IL
Position Timeframe: March 5, 2018-July 30, 2018
Are you looking to join a dynamic team who works together to promote and conserve the true spirit of the game of golf? The U.S. Senior Women’s Open Championship internship is a great way to gain valuable experience in sports management. Whether you work in Operations or Championship Administration, you will gain valuable experience and see firsthand how an exemplary golf championship is conducted.
The inaugural U.S Senior Women’s Open Championship will be held at Chicago Golf Club in Wheaton, IL. Chicago Golf Club is one of the five founding golf clubs of the USGA and the oldest golf course in the United States.
WHAT YOU CAN EXPECT:
The Championship Office is a fast paced working environment. Intern must have the ability to work under pressure and handle many tasks at one time. Each day brings new challenges and the intern must have top-notch organizational and communication skills. On a daily basis, the intern will find themselves working in a typical office environment as well as significant work done in exterior environs. The ability to handle physical tasks such as lifting boxes and manual labor may be required at times. In the weeks leading up to the Championship, the intern will work at least (40) hour work weeks; however, as we grow closer to the Championship, work weeks will lengthen to sixty plus hours (60+) and will include weekends. An internship with the United States Golf Association and the 2018 U.S. Senior Women’s Open Championship is a tremendous first step for a career in the fields of special event management and professional sports.
The Championship Intern will assist with the volunteer program, player services program, marketing/promotions and administrative duties of the 2018 U.S. Senior Women’s Open Championship, including advance preparation/set-up, Championship week responsibilities and post-championship breakdown.
The Volunteer Program for the 2018 U.S. Senior Women’s Open consists of more than 700 volunteers assigned to 15 volunteer committees. Duties will include:
- Assisting with volunteer training including: organizing training session materials and credential packets, volunteer handbooks, and the distribution of volunteer credentials along with other important information;
- Assisting with the management of the Volunteer Database
- Managing the concerns, questions and requests of volunteers before and during the Championship;
- Assisting Committee Chairs with their responsibilities including: volunteer scheduling, site visits and managing volunteer committees;
- Setting up, organizing and tearing down volunteer areas on Championship grounds.
PLAYER SERVICES PROGRAM
The Player Services Program for the 2018 U.S. Senior Women’s Open consists of 120 players as well as caddies and family members. Duties will include:
- Assume the administrative role defined below within the Player Services program in the weeks leading up to, during and after the championship.
- In conjunction with Manager & Coordinator, 2018 U.S. Senior Women’s Open Championship assist with the arrival and departure needs of all players in the field.
- Assisting with the distribution and collection of player and VIP courtesy vehicles.
- Assisting with the distribution of credentials, packets and information to players and their support groups.
Marketing and Promotions
The Championship Intern will assist with the marketing and promotions tasks of the Championship Office. Such tasks include, but are not limited to:
- Distribution of marketing collateral to local clubs and businesses in the community
- Participate in community events on behalf of the U.S. Senior Women’s Open
The Championship Intern will assist with the administrative tasks of the Championship Office. Such tasks include, but are not limited to:
- Answering phones, preparing mailings, opening incoming mail, UPS shipping/receiving;
- Assisting with the creation of various correspondences including letters, emails and the Volunteer Newsletter;
- Keeping the Volunteer Office neat, clean and organized.
- In conjunction with Manager and Coordinator, 2018 U.S. Senior Women’s Open Championship, coordinate staff meal plans for USGA Championship Office starting pre-championship until the opening of USGA Hospitality. Develop meal options considering budgetary requirements, delivery options, etc.
- Assist in taking and distributing notes for meetings as necessary.
- Assist in special projects as they arise.
WHAT YOU BRING TO THE USGA:
- Ability to work long and strenuous hours (40 – 60+ hour work week)
- Effective communication with a wide variety of individuals involved in a national championship
- Resourceful, presentable, courteous, friendly and organized
- Good follow-up skills and ability to handle issues quickly and calmly
- Ability to work independently and support the team
- Ability to work with Microsoft Office software - above average knowledge of Excel, Word, Outlook, & PowerPoint
- Ability to prepare presentations to include PowerPoint and printed material
- Demonstrated ability to follow and execute detailed plans – able to anticipate and analyze problems and provide logical solutions
- Ability to work well under pressure
This job description is not intended to be all-inclusive. Intern may perform other duties as assigned.
The United States Golf Association is an Equal Opportunity Employer
About the USGA:
The USGA conducts the U.S. Open, U.S. Women’s Open, U.S. Senior Open and U.S. Senior Women’s Open, as well as 10 national amateur championships, two state team championships and international matches. Together with The R&A, the USGA governs the game worldwide, jointly administering the Rules of Golf, Rules of Amateur Status, Equipment Standards and World Amateur Golf Rankings.
The USGA is a global leader in the development and support of sustainable golf course management practices. It serves as a primary steward for the game’s history and funds an ongoing “For the Good of the Game” charitable giving program. Additionally, the USGA’s Course Rating and Handicap systems are used on six continents in more than 50 countries